Posted by Chester Morton / Saturday 23 December 2017 / No comments
The importance of organizing
RELEVANCE OR
IMPORTANCE OF ORGANIZATION
Definition
of Organizing
Organizing
is both a process and function of management. It aims to determine and define
which role each individual in the organization will play towards the attainment
of the firm’s objective. In doing so, the organizing function of management
establishes authority- responsibility relationships among employees; and makes
provision for co-ordination in the company so that the firm is able to function
as a unit.
RELEVANCE OR
IMPORTANCE OF ORGANIZATION
The
relevance of the organization or the importance of organization is often seen
in the roles which the function plays in helping the company to function
properly. Let us discuss some of the roles or advantages of
organizing/organization.
Organizing/Organization
Facilitates specialization
By assigning
roles to employees and managers alike, organization serves to facilitate
specialization among managers, assistant managers, operators, and
subordinates. Such assignment of roles
and division of work among individuals leads to specialization of employees in
various areas of the company’s operations and thereby improving efficiency of
workforce in the firm’s functioning. Specialization resulting from division of
labour also enables the firm to be more orderly in its operation.
Organizing/Organization
helps to Avoid omissions, overlapping and duplication of efforts:
As work is
divided among individual employees and the various departments in the course of
organizing, management takes the pain to ensure that: every aspect of the work
which must be done in order for the firm to attain its objectives is performed;
that there is no duplication of efforts or overlapping of activities among
employees or departments. This helps the company to economize its resources as
it aims to function well.
Organizing/Organization
Defines (or clarifies) authority responsibility relationships
When
organizing is taking place within the firm, roles are clarified; authority and
responsibility relationships among managers, employees as well as among the
various departments of the organization are well explained. Such clarification of authority
responsibility relationships does not only enable the organization to operate
smoothly, it also makes it possible for human relations in the organization to
be promoted by the fact that everybody understands their roles; a situation
which minimizes conflict among workers.
Organizing/Organization
Facilitates staffing
The
organization helps the company develop a formal organizational structure. This
helps immensely when staffing the company. By knowing the various company
positions and clearly specifying the duties and the responsibilities which must
be performed by a person occupying that position, it becomes easier to look for
individuals with the qualification, experience and skill set to fill and
function in those positions efficiently.
Organizing/Organization Provides for
co-ordination
A
well-organized firm will obviously make coordination among the various heads
and departments easier. This is because proper coordination is more often than
not a by-product of company which is well-organized. When the structure of the firm is
well-designed and defined, it promotes a thorough co-ordination both
horizontally and vertically; and helps the firm’s managers in managing the
organization's operations more efficiently.
Organizing/Organisation
Facilitates Management by Exception
Management
by exception is a management philosophy which describes a situation where the
top managers concentrate solely on those matters which are of exceptional
importance or critical such as formulating the company-wide strategy,
formulating organizational policies, controlling variations or deviation in
company performance; especially those resulting from non-performance by
personnel; and leaving those tasks which are routine and operational matters to
subordinates in the firm.
A system of
management by exception cannot be implemented in a company except the company
is well-organised. As a matter of fact, management by exception represents the
highest state of decentralization of authority in a well-structured
organization.
Other
advantages of organizing/organization include: helping in establishing channels
of communication; making it possible for the firm to easily cope with
environmental changes; and promoting growth of the organization.
