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The importance of organizing

Definition of Organizing
Organizing is both a process and function of management. It aims to determine and define which role each individual in the organization will play towards the attainment of the firm’s objective. In doing so, the organizing function of management establishes authority- responsibility relationships among employees; and makes provision for co-ordination in the company so that the firm is able to function as a unit.

The relevance of the organization or the importance of organization is often seen in the roles which the function plays in helping the company to function properly. Let us discuss some of the roles or advantages of organizing/organization. 

Organizing/Organization Facilitates specialization
By assigning roles to employees and managers alike, organization serves to facilitate specialization among managers, assistant managers, operators, and subordinates.  Such assignment of roles and division of work among individuals leads to specialization of employees in various areas of the company’s operations and thereby improving efficiency of workforce in the firm’s functioning. Specialization resulting from division of labour also enables the firm to be more orderly in its operation.

 People, Business, Adult, Paper, Document

Organizing/Organization helps to Avoid omissions, overlapping and duplication of efforts:
As work is divided among individual employees and the various departments in the course of organizing, management takes the pain to ensure that: every aspect of the work which must be done in order for the firm to attain its objectives is performed; that there is no duplication of efforts or overlapping of activities among employees or departments. This helps the company to economize its resources as it aims to function well.

Organizing/Organization Defines (or clarifies) authority responsibility relationships
When organizing is taking place within the firm, roles are clarified; authority and responsibility relationships among managers, employees as well as among the various departments of the organization are well explained.  Such clarification of authority responsibility relationships does not only enable the organization to operate smoothly, it also makes it possible for human relations in the organization to be promoted by the fact that everybody understands their roles; a situation which minimizes conflict among workers.

Organizing/Organization Facilitates staffing
The organization helps the company develop a formal organizational structure. This helps immensely when staffing the company. By knowing the various company positions and clearly specifying the duties and the responsibilities which must be performed by a person occupying that position, it becomes easier to look for individuals with the qualification, experience and skill set to fill and function in those positions efficiently.

Hurry, Stress, Time Management 

Organizing/Organization Provides for co-ordination
A well-organized firm will obviously make coordination among the various heads and departments easier. This is because proper coordination is more often than not a by-product of company which is well-organized.  When the structure of the firm is well-designed and defined, it promotes a thorough co-ordination both horizontally and vertically; and helps the firm’s managers in managing the organization's operations more efficiently. 

Organizing/Organisation Facilitates Management by Exception
Management by exception is a management philosophy which describes a situation where the top managers concentrate solely on those matters which are of exceptional importance or critical such as formulating the company-wide strategy, formulating organizational policies, controlling variations or deviation in company performance; especially those resulting from non-performance by personnel; and leaving those tasks which are routine and operational matters to subordinates in the firm.

A system of management by exception cannot be implemented in a company except the company is well-organised. As a matter of fact, management by exception represents the highest state of decentralization of authority in a well-structured organization.

Other advantages of organizing/organization include: helping in establishing channels of communication; making it possible for the firm to easily cope with environmental changes; and promoting growth of the organization.

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